.LOG FEATURE - VERY INTRESTING

Here's an odd little feature I never knew was in Notepad, Microsoft's otherwise featureless text editor: It can be used to make log files. Give it a shot: Open Notepad and type .LOG on the first line, then save the file as whatever you want. Now every time you open the file the current date and time will be appended to it, which make it super-quick to create simple texty log files for whatever you want. Of course, every word processor and many text editors have shortcut keys for inserting the date, but simplicity does have its appeal. The Microsoft knowledgebase says this feature only applies to Windows 98 and ME, but it seems to work fine in XP as well.

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Reducing paper wastage in the office

Ignorance is not always bliss because while you may have no idea how much your business is literally wasting away, you can be guaranteed that somewhere along the line there will be paper wasting away in your pocket – but it’s the type that will eventually make more of a noticeable and instant impact.

So what is waste all about and why should you care? Well, as a business you are committed to abide by the ‘Duty of Care’, which is basically a law that applies to all controlled waste; which is any household, commercial or industrial waste. It is your duty to ensure the safe disposal of this waste and once you start training yourself to think in an environmentally friendly way, then your first thought should be ‘how can I reduce the waste in the first place?’

In the modern age of electronic paperwork such as PDF proofs and email correspondence, it seems ludicrous that as a nation we are actually using more paper. Short emails are often printed off onto a whole sheet of A4 paper and we rarely stop to think about how this could be affecting the world on a larger scale. So what can little old you do I hear you cry. Well, the key issues to always keep in your mind are that you want to be reusing as much paper as possible, therefore maximising lifespan and cutting back wherever possible in areas such as packaging. Spell check before you print and test print one page before batch printing, use as much of the paper as possible; this means double-sided, reducing … even silly pointers like extending margins to fit more on to one page or reducing font size, all help.

When it comes to buying stationery and equipment for your office always ensure that you use environmentally friendly companies and those who will supply recycled paper. You can even find companies that will turn your waste paper, used on one side, into nifty little notepads – or why not make some yourself … using paperclips and not staples, of course!

Other paper products that make a big dent in the amount of waste you produce are of the cup variety. How many paper cups do you use each day when you head up to the water or vending machine? and let me ask you … where do the used cups end up - in a recycling bin, or just in the bin under your desk? I will hazard a guess that it’s the latter so immediately you can make a significant difference by simply using a ceramic mug or a glass. You will find most machines will accommodate one of some sort and it doesn’t take much to locate the right size – maybe just a lunchtime perusing the shelves of your local supermarket.

In the office environment the first step to becoming environmentally friendly, and pocket friendly, is education. Lead by example and if you educate your staff towards an environmental way of thinking, then the battle is almost won; you simply have to implement the processes and I guarantee you, in no time at all looking after the environment will become second nature … and nature will surely be thankful.

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About the author

Alice Griffin has vast and varied experience in the working world: design, print, marketing, research and publishing. She has worked for herself as well as corporate companies and her in-depth knowledge and down-to-earth approach provides direct no-nonsense advice. See more of Alice's work on her website www.keramay.co.uk

HOW GREEN IS YOUR COMPUTER?

Reducing carbon emissions is the order of the day.

From spiralling fuel prices to global warming, almost everything seems to be forcing us to quit our energy-intensive, pollution-causing habits. As we blame gas guzzling SUVs and electricity-thirsty plasma screens, we don’t even notice the little power consuming gadgets that quietly contribute to the growing menace. But there is a way of retaining computing power while cutting electricity bills and reducing our carbon footprint: 1 The next time you buy a computer or laptop, check if it is Energy Star rated. Most electric and electronic devices, from household devices to nifty netbooks—are usually Energy Star compliant. This means that they use about 20-30% less energy than their non-rated brethren.

2 Also check if the device is RoHS (restriction of hazardous substances directive) compliant. This is usually mentioned both on the box and the body of the device. Although RoHS isn’t related directly to electricity use, what it means is that your device carries very little of toxic substances. This ensures that when you dispose of an electronic device, it doesn’t leak harmful toxins into the soil.

3 Once your computer is ready for use, make sure you plug it in only when you want to use it. Even if your device is switched off, there is always some power leakage if it’s plugged into the power supply.

4 Don’t leave your computer on 24 hours a day, and don’t leave it connected to the charger when the battery is already fully charged. While the former ensures that power isn’t needlessly wasted, the latter will help the batteries last longer while giving optimum power. This is especially important as batteries contain toxic chemicals that are notoriously difficult to dispose of.

5 All computers and laptops have various energy settings. These can be accessed through the little battery icon present on the right hand corner of the window’s bar. You can use this setting to minimize the amount of power your computer uses. Switching off the screen when it’s idle for more than 5 minutes or switching off hard disks when not in use for more than 15 minutes ensures that less power is consumed without compromising on productivity.

6 Download any of the many energy-saving tools available on the Internet. These tools, usually free, help you keep track of where your computer’s energy is being wasted.

7 Check your computer’s brightness. Reducing a monitor’s brightness can significantly reduce the amount of electricity it uses.

8 Screen savers are a complete waste of energy. In stead, change your power settings so that every time your computer is idle for too long, it goes into “hibernation” or “sleep mode”.

9 It is very important to dispose of your computer responsibly. In the case of old computers, check if any of your friends or family can use some components. Companies such as Dell and HP now take your old computers if you buy a new one from them. This way you can ensure that your computer won’t make it straight into a landfill.

10 Contact e-Parisaraa (www.ewasteindia.in/ obj.asp), a Bangalore-based e-waste disposal company and send them your old computer.

ARJUN JASSAL For previous Toolkit columns, log on to www.livemint.com/toolkit www.livemint.com

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